Parley CC Club Constitution

1.0 NAME

1.1 The club will be called Parley Cricket Club and will be affiliated to the England and Wales Cricket Board.

2.0 AIMS AND OBJECTIVES

2.1 The aims and objectives of the club will be –

(a) To foster and promote the sport of amateur cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.

(b) The Club shall adopt and implement the ECB Safe Hands – Cricket’s Policy for Safeguarding Children and any future versions of the policy

(c) To ensure that all present and future members receive fair and equal treatment by adopting and implementing an ECB Club Inclusion & Diversity Policy.

(d) To ensure that all members, playing and non-playing, abide by the ECB & Parley Codes of Conduct, which incorporate the Spirit of Cricket, and by the Laws of Cricket and League Regulations.

(e) The Club shall adopt the ECB Anti-Discrimination Code and any future versions of the Code. 

3.0 MEMBERSHIP

3.1 Membership of the club shall be open to anyone interested in the sport of cricket on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion, or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

3.2 All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

3.3 The Management Committee may refuse membership or remove it, only for good cause such as conduct or character likely to bring the club or cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.

3.4 Members will be enrolled in one of the following categories –

(a) Adult Playing Membership – any playing member 16 years of age and over 

(b) Junior Playing Membership – any playing member 15 years of age and below

(c) Women's and Girls Playing Membership

(d) Non-Playing Membership - named parental contact on Junior Playing Membership form 

(e) Associate Membership – Anyone over the age of 18 who joins the cricket club in a non-playing capacity. Associate membership will be available in the form of a single   membership or a dual membership to include spouses or partners.

3.5 All of the categories except (b) have voting rights. 

4.0 MEMBERSHIP FEES

4.1 Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.

4.2 Fees are to be paid annually by 31st May. No player will be selected who has not paid his/her membership in full by 15th June.

5.0 OFFICERS OF THE CLUB

5.1 The officers of the club will comprise the Management Committee, namely:

Chairman

Secretary

Treasurer

Welfare Officer

Up to ten elected Management Committee members

5.2 Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for re-appointment.

5.3 An Honorary President will be elected by a majority of members for a term of three years at an Annual General Meeting. The Honorary President may subsequently be re-  elected for a further term. The role of President is non-executive and the President will not be entitled to vote a General Meeting.

5.4 The title of Honorary Life Vice-President may be awarded for meritorious service, support or assistance to the club. Nominations for Vice-President should be made to the   Secretary for consideration by the Management Committee, and those nominations approved by the Committee will be voted upon at a General Meeting of the Club. Vice-  Presidency does not automatically confer any membership rights or concessions. Vice-Presidents are only entitled to vote at a General Meeting if they are current members.

 The title may be suspended by the Management Committee and can be removed by a 75% vote of the membership at a General Meeting of the Club.

6.0 COMMITTEES

6.1 The club will be managed through the Committee structure set out below –

Management Committee

Selection Committee (Adult)

Grounds Sub-committee

Other sub-committees may be set up from time to time at the discretion of the Management Committee.

6.2 The Management Committee comprises the Chairman, Secretary, Treasurer, Welfare Officer and up to ten other elected members. This committee will have overall  responsibility for all aspects of club business. It will hold no fewer than 8 meetings per year. The Management Committee can co-opt additional members onto the committee as it  deems necessary. Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.

6.3 The Selection Committee comprises the Captains and Managers of all Adult Saturday XIs and the Sunday XIs, and is chaired by a member of the Management Committee. It  will be responsible for the selection, organisation and running of teams during the outdoor season. It will hold selection meetings, normally weekly, during the playing season. The  Club Captain will be the Saturday 1st XI Team captain. All Senior (Saturday) Team Captains will be appointed at the AGM, and the Management Committee will appoint its  Chairperson on an annual basis.

6.4 The Management Committee will appoint Youth, Girls and where appropriate Adult team Managers.

6.5 The quorum required for business to be agreed at Management Committee meetings will be four including at least 2 Officers.

6.6 The Management Committee will have powers to appoint sub-committees, co-opt additional Committee members and co-opt advisers (who may be non-club members) to  the Management Committee as necessary to fulfil its business.

6.7 The Management Committee will be responsible for appointing a Disciplinary Sub-Committee (see 9.2) to conduct hearings in the case of members who infringe the club  rules/regulations/constitution and/or codes of conduct.

6.8 The Management Committee will be responsible for the final decision in the event of any disagreement or dispute between any of the subsidiary committees.

6.9 The full responsibilities of the committees and managers is set out in Appendix A to this Constitution.

7.0 FINANCE

 7.1 All club monies will be banked in an account held in the name of the club. The Club Treasurer will be responsible for the finances of the club and will give a financial update at  each Management Committee meeting. The financial year of the Club will end on 30th September.

7.2 A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

7.3 The Treasurer and one other Management Committee member shall be co-signatories of the Club’s bank accounts. They will also have access to the Club’s bank accounts via  internet banking and as such will be able to discharge their responsibilities without a co-signatory. Therefore, a reconciliation of the Club’s accounts should be presented at each  Management Committee meeting for inspection and signing off by another Officer of the Club.

8.0 ANNUAL GENERAL MEETINGS

8.1 The Club Secretary will give notice of the Annual General Meeting (AGM). Not less than fourteen clear days’ notice is to be given to all members.

8.2 The AGM will receive a report from Officers of the Management Committee and a statement of the accounts.

8.3 Nominations for Officers of the Management Committee, Club Captain and senior team captains will be sent to the Secretary no later than 48 hours prior to the AGM.

8.4 Elections of Officers, Club Captain and senior team captains are to take place at the AGM.

8.5 A review of subscription rates and match fee rates, and agreement of those rates, is to take place at the AGM

8.6 All members over the age of 18 and playing members aged between 16 and 18 have the right to vote at the AGM.

8.7 The quorum for AGMs will be fifteen members eligible to vote.

8.8 The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9.0 DISCIPLINE AND APPEALS

9.1 All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

9.2 Disciplinary matters will be dealt with by the Management Committee or by a Disciplinary Sub-Committee, to be chaired by a member of the Management Committee. All  complaints must be heard within fourteen days of any such complaint being lodged. The Disciplinary Sub-Committee will comprise the Club Chairman, a member of the  Management Committee and one other member. The Disciplinary Sub-Committee has the power to take appropriate disciplinary action including the termination of membership.

9.3 The outcome of a disciplinary hearing should be notified in writing by the Secretary to the person who lodged the complaint and the member against whom the complaint was  made within seven days of the hearing.

9.4 There will be the right of appeal to the Management Committee following disciplinary action being announced. The Committee should consider the appeal within fourteen  days of the Secretary receiving the appeal.

10.0 DISSOLUTION

10.1 A resolution to dissolve the club can only be passed at an AGM or EGM, through a majority vote of the membership.

10.2 In the event of dissolution, any assets of the Club that remain will become the property of all paid up members.

11.0 AMENDMENTS TO THE CONSTITUTION

11.1 The Constitution will only be changed through agreement by majority vote at an AGM or EGM.

12.0 DECLARATION

12.1 Parley Cricket Club hereby adopts and accepts this Constitution.

Adopted at the EGM 17th April 2023

Appendix A

Committee Structure – Responsibilities

Management Committee

• To create the Club Development Plan

• To deliver the vision for the club as set out in the Development Plan

• To ensure that the strategic objectives set out in the Development Plan are achieved

• To ensure that a solid financial base is built and maintained to enable the club to operate and develop

• To manage and develop the relationship with other stakeholders, e.g. Parish Council

• To seek and exploit suitable opportunities for sponsorship and fundraising

• To pursue opportunities for funding and grants from national, regional and local sources

• To devise, implement and monitor clear policies and guidelines to enable subsidiary committees, captains, team managers and players to perform with confidence and security

• To ensure the Club is compliant with all current and relevant legislation regarding safety and child protection and welfare

• To oversee the overall running of the club

Senior Playing Committee

• To establish player availability

• To select adult teams

• To advise players re: selection

• To organise games/playing matters

• To organise catering, scorers, match officials etc.

• To collect match fees

• To work with the Management Committee and the Coaching Co-ordinator with regard to player and team development

Grounds Sub-Committee

.Overall responsibility of pitch preparation for all grounds

. Allocate home matches to grounds

. Maintenance of outfield at Parley

. Provide a monthly report to the Management Committee